Belgium now expects B2B e-invoices over the Peppol network. Businesses need a clear route for sending and receiving.
Three things that matter most in Belgium
- Choose a Peppol access point provider and confirm how it connects to your accounting workflow.
- Clean up customer VAT numbers and addresses so invoices are accepted on first submission.
- Test sending and receiving with a few partners before moving all customers.
A practical checklist
Use this list as a starting point and adapt it to your size, sector and the advice of your local professionals. It is general guidance, not legal or tax advice.
- Schedule a month-end checklist with owners and dates, and review it after the first two closes.
- Decide where documents live: attach receipts and contracts to transactions so audit requests are quick.
- Connect bank feeds and create rules so routine transactions need review, not typing.
- Confirm the tax set-up with your accountant against the FPS Finance and the Crossroads Bank for Enterprises, using a sample period before going live.
- Choose hosting region with data-residency expectations in mind: Zoho EU data centre.
Local context: Belgium
Businesses in Belgium operate under 21% BTW/TVA, supervised by the FPS Finance and the Crossroads Bank for Enterprises, and commonly use BV/SRL companies. On invoicing and digital records: mandatory B2B e-invoicing over Peppol since January 2026. Records and reporting expectations follow from this: Belgian accounting rules and periodic VAT returns. Where your data sits also matters, so check the hosting region you choose, for example the Zoho EU data centre.
How StackWebs can help
If you would like a second pair of eyes on your plan, our team in Belgium works with businesses in Antwerpen, Wavre and across every province or region to turn it into a working system.